EGM minutes 10th June 2014 ‐ At Hornet Services Sailing Club, Gosport

1. The President opened the Extraordinary General Meeting (EGM) at 18:45 by thanking all those attending this important meeting.

2. Clive Robinson raised a point of order and Proposed That his several guests, who included prospective members, have the meeting’s permission to remain as observers during this EGM.
Seconded by Richard Langman. The President invited members present to vote by a show of hands on the proposal. The majority voting in favour the President declared the proposal therefore carried.

3. Clive further proposed that as an administrative convenience the guests attendance at the AGM also be considered at this time.
The President reminded that the proposal was for the guests to be observers only. The President asked if there were any objections – there were none, the proposal was therefore agreed for the AGM as well as this EGM.

4. The President then explained that this EGM had been called, as the first step in changing the way we run our Society.
This needs modernizing to take account of rapid changes in methods of communication and exchange of knowledge; and fundamental changes in the shipping industry itself. Therefore, some radical changes to membership structure are proposed. In order to proceed further we need to clear away the outmoded District and Division structure of the Society by amending the Memorandum, Articles of Association and Bye-Laws. He added that there was nothing controversial about this as we no longer have any formal Districts or Divisions.  

5. The President then proposed that the following changes to the Memorandum, Articles of Association and Bye-Laws be made by Special Resolution before this EGM as follows:.

“(i). To amend the Memorandum & Articles of Association of The Society by deleting the following paragraphs and renumbering accordingly:  
1.1.17; 1.1.18; 1.1.32; 1.1.33; 1.1.38; 13; 14; 54; 61.1; 61.3; 61.4; 62; and, 
(ii). To amend paragraph 1.1.10. by deleting “or any District Committee or any Divisional Committee” and,  
(iii). To amend paragraph 25. by deleting “, and may seek the advice of the relevant District or Overseas Division Committee” and,  
(iv). To amend paragraph 61. by deleting “by the Districts to represent them as determined hereunder” and,  
(v). To instruct Council to delete the relevant Bye-Laws 14 to 22 inclusive and to amend Bye-Laws 8, 13 and 23”.

6. The effect of the above amendments will be to remove the redundant District and Division structure
and the outdated procedure for submitting new member applications through this structure, thereby clearing the way for development of a new membership and qualification structure which will be presented and discussed later in the evening.

7. Clive Robinson proposed the above amendments.
David Walker seconded the proposal. The President then called for a vote by a show of hands for all those in favour. The majority of those voting were in favour. No one wished to speak.

8. Resolved that the Society’s Memorandum, Articles of Association & Bye-Laws be amended as in 5 above.

9. The business being concluded the President closed the Extraordinary General Meeting at 18:57.